Retrenchment Letter Format Apr 2026

As discussed in our recent town hall, [Company Name] is undergoing a significant digital transformation to remain competitive. As a result of the automation of [Specific Process], your current role is no longer required within the new organizational structure.

We will provide you with a certificate of service and a letter of recommendation. Additionally, you are eligible for [Outplacement Service Name] to assist in your transition. Retrenchment Letter Format

Accrued but unused annual leave amounting to [Number] days will be paid out. As discussed in our recent town hall, [Company

You will [work your notice period / be paid in lieu of notice]. Your last day of service will be [Date]

Your last day of service will be [Date]. Between now and then, your primary focus will be on the handover of your current responsibilities to [Department/Person].

Dear [Employee Name],

Please return all company property, including [Laptop/ID Badge/Keys], to HR by [Date]. We thank you for your contributions to the team and wish you the best in your future endeavors. Sincerely, [Your Name][Title] Format 2: Restructuring/Technological Change